Join our team in Brussels

Event Organiser (remote)

IBF International Consulting s.a. (www.ibf.be) have their registered offices in Brussels since 1977.

IBF´s core business is with the public sector.

IBF´s Events Management Department provides the logistics implementation of public sector events (Expert Missions, Study Visits, Workshops, Seminars, Conferences etc.).

To strengthen our team we are advertising for the role of Event Organiser.

Job description

Event Organiser (remote).

Ideally candidates will have acquired and can demonstrate 2 to 3 years of work experience in events organisation, either working for the private or the public sector. Our working language is English, knowledge of other languages is considered an asset, particularly the languages of European neighbourhood countries such as Russian, Arabic, Turkish.

Multi-tasking, performance with high accuracy under tight deadlines and in stressful circumstances are further skills high on the agenda.

The following is a listing of the specific tasks to be performed by successful candidates:

• Search for offers with best prices and competitive conditions for all necessary services related to the requested events
• All travel arrangements (except issuing flight tickets)
• Booking of meeting facilities and equipment
• Booking of accommodation for speakers and participants
• Catering, interpretation and technical support to the organisation
• Attendance of events if necessary and requested (local venue support),
• Prepare comparison tables and contracts / orders to suppliers
• Ensure transparent and efficient use of funds, seeking at all times best value for money
• Use of bespoke events management tools
• Work in compliance with contract-specific Manuals of Procedures and instructions given.
• Concise documentation and follow-up of events
• Preparation of Technical Reports, Mission Reports, Expenditure Reports etc.
• Exercise quality assurance with regard to the delivery of goods and services from external suppliers
• Understand and apply public procurement principles in daily dealing with external suppliers, notably contractors with whom a framework agreement has been signed.
• Any other ongoing activities or new tasks assigned by the hierarchy as deemed appropriate.

If the above appeals to you please send your updated CV in English together with supporting documents, a statement of your availability (or notice period) by email to jobs@ibf.be

Expert Relation Manager

IBF International Consulting (www.ibf.be) is a European development consultancy founded in Brussels in 1977 that is working on co-operation projects financed by international institutions like the European Commission and the World Bank.

Our values are integrity, human attitude, commitment, proximity, networking, competence and credibility.

The Expert Relation Manager (ERM) will work for the Framework Contracts (FWC) and Technical Cooperation (TC) units.

The  FWC and TC units are responsible for preparing technical offers in response to calls for tender financed by international donors.



Job description

• Properly instructing a team of expert searchers and supervising them in their searches
• Negotiating packages with experts
• Tailoring the CVs of retained experts for the specific tenders
• Collecting all necessary documentary evidences from the retained experts

Education

• Relevant diploma in Economics, Political Science studies or equivalent experience.

Qualifications and key competences

• Excellent English and French verbal and written communication skills
• Capability to work autonomously, under pressure (deadlines) and to receive tasks from various persons
• Attention to details
• Team working skills
• High level of commitment and integrity

What makes the job attractive

• Company financially stable
• International environment
• Join a team of professionals who give commitment to IBF and respect their colleagues/experts as individuals

Location

• IBF headquarters in Brussels or Torino (Italy) offices

Application

Please send your CV and cover letter to ERM@ibf.be
Only selected candidates will receive an answer.