Join our team in Brussels

These are the current internal vacancies at our headquarters in Brussels

TAIEX Project Financial Control Internship


IBF International Consulting is a European development consultancy founded in Brussels in 1977 that is working on co-operation projects financed by international institutions like the European Commission and the World Bank.

Our main fields of expertise are economic development, institutional support, education and social development. IBF has managed projects in more than 150 countries worldwide. IBF employs 40 permanent staff in Brussels and has about 250 experts in the field.

Our Technical Cooperation Unit tenders and implements internationally funded development projects and has been awarded the TAIEX project.

 

Short Description of the TAIEX project:

TAIEX stands for Technical Assistance and Information Exchange and is centrally managed under the responsibility of the Commission's Directorate-General for Enlargement. TAIEX was launched in 1996 and from 2006 TAIEX has also extended its activities to the Russian Federation and the countries covered by the European Neighbourhood Policy.

TAIEX provides short term technical assistance to the pre-accession process, in particular in the field of approximation, application and enforcement of the EU acquis and related issues as relevant in support of the implementation of the European Neighbourhood Policy and the EU's cooperation with the Russian Federation.

 


Location:

Brussels

Starting date:

As soon as possible

Contract duration:

3 to 6 months

Job description

In the frame of this TAIEX Project IBF is looking for a "TAIEX Project Financial Control Internship" with the following specific tasks:

  • Checking that all suppliers' invoices are legally conform and match with the budgets allocated
  • Reconciliation of all events expenses with the budget
  • Assistance in the preparation the expenditure reports and the invoice to the European Commission
  • Collecting all necessary supporting documents
  • Liaising with event logistics team and suppliers when necessary
  • Making sure internal procedures are applied

Qualifications and Key competences:

  • You are a student in the field of finance, accounting or business management
  • Ability to work with figures
  • Financial control, cost accounting knowledge
  • The knowledge of the Bookkeeping rules is an asset
  • Good English and French verbal and written communication skills, knowledge of any other language is an asset
  • Ability to work in a team as well as autonomously
  • Microsoft Office practice (excel, outlook)
  • Good organizational skills
  • Reliable

Contact details:
Interested candidates may send their CV with a motivation letter by email to: TAIEX-HR@ibf.be


Sales Manager


IBF International Consulting (www.ibf.be) is a European development consultancy founded in Brussels in 1977 that is working on co-operation projects financed by international institutions like the European Commission and the World Bank.

Our main fields of expertise are economic development, institutional support, education and social development. IBF has managed projects in more than 150 countries worldwide. IBF employs 40 permanent staff in Brussels and has about 250 experts in the field.

IBF launched in 2001 Assortis (www.assortis.com), a website dedicated to organisations working in the development aid consulting business. Assortis offers information about projects, contract awards and a database of experts.

IBF is looking at recruiting a Sales Manager to join its Brussels based headquarters.

 


Location:

Brussels – Avenue Louise – 1050 Brussels

Job description

  • Sell the range of Assortis services
  • Develop & supervise a network of sales representatives worldwide

Profile:

  • At least 2 years of experience in consultancy or development aid projects
  • Knowledge of EC or funding agencies procedures
  • At least 1 year of sales experience
  • Excellent communication skills
  • Excellent planning and organization skills
  • English; French & Spanish would be strong assets

Contact details:

Interested candidates should send their CV with a motivation letter by email to hr@ibf.be

 


Project Manager & Senior Project Manager Implementation Unit


PROJECT MANAGER & SENIOR PROJECT MANAGER IMPLEMENTATION UNIT

IBF International Consulting (www.ibf.be) is a European development consultancy founded in Brussels in 1977 that is working on co-operation projects financed by international institutions like the European Commission and the World Bank.

Our main fields of expertise are institutional support, economic development, education, social development and consumer policy. IBF has managed projects in more than 100 countries worldwide.

IBF employs 70 permanent staff and has about 250 experts in the field.

Our values are integrity, human attitude, commitment, proximity and networking, competence and credibility.

 


Location:

Brussels – Avenue Louise – 1050 Brussels

Job description

Job Purpose

The Project Manager is responsible for a portfolio of projects and oversees the project, contract and financial management of projects with the ability to manage and work with stakeholders, partners and experts.

Job Description

The person will work at IBF's headquarters in Brussels covering the following tasks:

  • Manage running projects worldwide and in a variety of sectors to the highest satisfaction of beneficiaries and funding agencies

  • Ensuring contractual deliverables are submitted to quality standards

  • Strong risk management and troubleshooting project issues when necessary

  • Identification and recruitment of short term experts

  • Manage local project staff and project offices

  • Secure a good working relationship with experts, clients and partners

  • Secure a positive image and reputation of IBF

  • Ability to travel with regular visits to the field and project offices

  • Commercially oriented to build strategic and enduring relationships with clients, beneficiaries, government counterparts and experts

  • Accountable for the successful delivery of projects to beneficiary government's satisfaction, contractually compliant to client's needs and commercially viable to IBF

  • Detailed tasks will include:

    • Manage the scope of the project

    • Develop detailed workplans which identifies and sequences the activities needed to successfully complete the project

    • Manage the resources (time, budget, human resources) required to complete the project

    • Manage effective and timely resource allocations

    • Provide performance monitoring through the use of indicators

    • Use common procedures and standards/templates to document project activities

    • Maintain a knowledge base to ensure all deliverables and work-products are collected and uploaded to the appropriate project management platform

    • Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project to time and budget

    • Establish a communication schedule to update stakeholders on project progress

    • Timely and appropriate escalation of project issues

    • Review the quality of work completed with the project team on a regular basis to ensure that it meets the project and client standards

    • Monitor and approve all budgeted project expenditures

    • Monitor cash flow projections and report actual cash flow and variance to senior management on regular basis

    • Manage all project funds according to established accounting policies and funding agencies' procedures.

  • Provide input/advice to tendering unit for identification and submission of new tenders

Profile

  • University degree in related discipline

  • 5 years of work experience and 2 years of demonstrated international project management experience (for Project Manager position) and minimum 10 years of work experience and 5 years of international project management experience (for Senior Project Manager position)

  • Fluency in English & French

  • Good organisation, rigorous, attention to detail

  • Perfect management of budgets and financials

  • Experience with EC procedures, PRAG and PCM would be an asset

  • Good interpersonal skills

  • Behavioural flexibility, creativity/initiative

  • Team-player, commercially-oriented, self-starter, deadline-driven

  • Proficiency in MS Word, Excel and Powerpoint, with MS Project knowledge an asset

  • Personal Characteristics and Attributes:

    • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective tools and techniques

    • Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others are consistent with these standards and aligns with the values of IBF

    • Creativity/Innovation: Develop new and unique ways to improve operations of the organisation and to create new opportunities

    • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organisational effectiveness

    • Lead: Positively influence others to achieve results that are in the best interests of IBF. Coach and mentor junior staff

    • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the project

    • Organise: Set priorities, develop a work schedule, monitor progress towards goals and track tasks and activities

    • Plan: Determine strategies to move the project forward, set goals, create and implement action plans, and evaluate the process and results

    • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions and make recommendations and/or resolve the problem.

Remuneration

Competitive remuneration with performance-based pay.

Contact Details

Interested candidates should send their CV with a motivation letter by email to PMI@ibf.be by 31 May 2017 - Only shortlisted candidates will be contacted.




Event Organiser


Event Organiser

 

IBF International Consulting s.a. (www.ibf.be) have their registered offices in Brussels since 1977. IBF´s core business is with the public sector. IBF´s Events Management Department provides the logistics implementation of public sector events (Expert Missions, Study Visits, Workshops, Seminars, Conferences etc.).

 

 

 


Location:

Brussels – Avenue Louise – 1050 Brussels

Job description

To strengthen our team we are advertising for the role of Event Organiser. Ideally candidates will have acquired and can demonstrate more than 5 years of experience in organising events worldwide, either working for the private or the public sector. Our working language is English, knowledge of other languages (Spanish, French, Arabic, Chinese, Russian, etc. ) is considered an asset.

Multi-tasking, performance with high accuracy under tight deadlines and in stressful circumstances are further skills high on the agenda. Preference will be given to motivated candidates who would like to learn new aspects of events management and to grow into a more senior role within our team.

The following is a listing of the specific tasks to be performed by successful candidates:

• Search for offers with best prices and competitive conditions for all necessary services related to the requested events

• All travel arrangements (except issuing flight tickets)

• Booking of meeting facilities and equipment

• Booking of accommodation for speakers and participants

• Catering, interpretation and technical support to the organisation

• Attendance of events if necessary and requested (local venue support),

• Prepare comparison tables and contracts / orders to suppliers

• Ensure transparent and efficient use of funds, seeking at all times best value for money

• Use of bespoke events management tools

• Work in compliance with contract-specific Manuals of Procedures and instructions given.

• Concise documentation and follow-up of events

• Preparation of Technical Reports, Mission Reports, Expenditure Reports etc.

• Exercise quality assurance with regard to the delivery of goods and services from external suppliers

• Understand and apply public procurement principles in daily dealing with external suppliers, notably contractors with whom a framework agreement has been signed.

• Any other ongoing activities or new tasks assigned by the hierarchy as deemed appropriate.

If the above appeals to you please send your updated CV in English together with supporting documents, a statement of your availability (or notice period) and your salary expectations by email to jobs@ibf.be

 

 


Expert Relation Manager


Expert Relation Manager

IBF International Consulting (www.ibf.be) is a European development consultancy founded in Brussels in 1977 that is working on co-operation projects financed by international institutions like the European Commission and the World Bank.

Our values are integrity, human attitude, commitment, proximity, networking, competence and credibility.

The Expert Relation Manager (ERM) will work for the Framework Contracts (FWC) and Technical Cooperation (TC) units.

The  FWC and TC units are responsible for preparing technical offers in response to calls for tender financed by international donors.



 


Location:

Brussels – Avenue Louise – 1050 Brussels

Job description

  • Properly instructing a team of expert searchers and supervising them in their searches
  • Negotiating packages with experts
  • Tailoring the CVs of retained experts for the specific tenders
  • Collecting all necessary documentary evidences from the retained experts

Education

  • Relevant diploma in Economics, Political Science studies or equivalent experience.

Qualifications and key competences

  • Excellent English and French verbal and written communication skills
  • Capability to work autonomously, under pressure (deadlines) and to receive tasks from various persons
  • Attention to details
  • Team working skills
  • High level of commitment and integrity

What makes the job attractive

  • Company financially stable
  • International environment
  • Join a team of professionals who give commitment to IBF and respect their colleagues/experts as individuals

Location

  • IBF headquarters in Brussels or Torino (Italy) offices

Application

Please send your CV and cover letter to ERM@ibf.be
Only selected candidates will receive an answer.